Improving communication in a team meeting

Andy kelly sundial consulting
Andy Kelly

Improving communication in a team meeting is vital if you want to get the best from the group. It starts with taking personal responsibility by learning how you can serve yourself, and therefore your corporation, by getting your ideas heard and understood.

Read on to gain advice from a top global executive coach.

If you need to gain confidence among other leaders this video blog post may be a good one for you: Building Leadership Confidence – what it takes (Opens in another tab, for your convenience).

Tips for improving communication in a team meeting

Just a quick message about meetings. I sat in a meeting yesterday with Amazon and heard of some of the most creative, big, inspirational thinking I think I’ve ever heard. It literally had the hairs on my neck in terms of some of the things this team were coming up with together that could impact society.


However, some of the best nuggets in that meeting were almost completely missed – if we hadn’t spotted it and pulled people out.

It just hits me again and again and again, how ineffective we can be in meetings. With no ill intent.

So, here is some quick hints and tips for you all:

  1. If you have been invited to a meeting you need to make sure you get heard. You need to make sure you take part. You are not there to be heavy wallpaper.
  2. Prepare yourself by thinking about your confidence and self belief. That’s a much bigger conversation but to come across well with impact and power, you need to believe in yourself. If you don’t believe in you, I can’t believe in you.
  3. Then just make sure you’ve got a good voice. Make sure you physically can be audible. Some of the best ideas we had yesterday were mumbled very quietly under the breath. And almost missed! So, think about how you can throw your voice. You can practice, it’s a muscle – get to your diaphragm and make sure you’re heard.
  4. Make sure you’re understood. It’s beholden on the communicator to make sure they are understood. You can’t just press a button on an email or think you can say something in a meeting and your job is done. Check for understanding. What did I just say? What do you think I meant? How do you feel about what I just said? That will tell you if your message has got through.
  5. Respect each others time. Respect each others voice. I think just through peoples excitement and energy we can just talk over each other. And it’s just back communication. It’s low quality, we cut people off, we don’t really listen for what they actually said and we don’t search for the meaning.

Good luck and I would love to hear your views on this subject by commenting below!


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